5 Often Overlooked Security Measures All Businesses Must Have In Place When Using Mobile Devices
Is your company ready to respond to a data breach caused by your employees use of a mobile device? We all love the flexibility and productivity that comes with mobile device use but make sure to follow these often overlooked security measures when using mobile devices.
- Implement a mobile device policy. This is particularly important if your employees are using their own personal devices to access company email and data. If that employee leaves, are you allowed to erase company data from their phone? If their phone is lost or stolen, are you permitted to remotely wipe the device-which would delete all of that employees photos, videos, texts, etc-to ensure YOUR clients information isn’t compromised? Further, if the data in your organization is highly sensitive, such as patient records, credit card information, financial information and the like, you may not be legally permitted to allow employees to access it on devices that are not secured, but that doesn’t mean an employee might not innocently “take work home.” If it’s a company-owned device, you need to detail what an employee can and cannot do with that device, including “rooting” or “jailbreaking” the device to circumvent security mechanisms you put in place.
- Require STRONG passwords and passcodes to lock mobile devices. Passwords should be at least 8 characters and contain lowercase and uppercase letters, symbols and at least one number. On a cell phone, requiring a passcode to be entered will go a long way in preventing a stolen device from being compromised.
- Require all mobile devices be encrypted. Encryption is the most effective way to achieve data security. To read an encrypted file, you must have access to a secret key or password that unlocks (decrypts) the data.
- Implement a remote wipe software for lost or stolen devices. If you find a laptop was taken or a cell phone lost, remote “kill” or wipe software will allow you to disable the device and erase any and all sensitive data remotely.
- Backup remote devices. If you implement step 4, you’ll need to have a backup of everything you’re erasing. To that end, make sure you are backing up all MOBILE devices including laptops so you can quickly restore the data.
While these 5 are a good start, many organizations that are heavily using mobile devices or are handling highly sensitive data such as credit card numbers, financial information, social security numbers or medical records need to be far more diligent about monitoring and securing all mobile devices. Contact us today to get started building the right mobile device policy for your organization.